Minutes 2018 - 2019

Minutes of the meeting of Amber Hill Parish Council held on 26th November 2018

Present:                           Cllr Chris Stephenson, Cllr Elizabeth Gadd, Cllr Jane Webb, Cllr Ros Bowler, Cllr Nigel Hardy, Cllr R Hunn

Also Present:

Public Forum                  Sheryl Fraser

Meeting started 7.30 pm

18/058 Chairman’s remarks.

Cllr CS introduced Sheryl Fraser who had come to listen with a view to potentially becoming a Councillor.

18/059 Apologies for absence and reasons given.

Cllr M Brooks emailed apologies as he was at a Borough Council meeting, however the message was not seen until after the meeting

18/060 To receive any declarations of interest in accordance with the Localism Act 2011.

Cllr JW declared an interest in School Buildings and Grounds

18/061 Police report.

No police present or report received.

18/062 Draft minutes of the meetings held on 17.09.18 & 31-10-18 to be confirmed and signed as minutes.

It was resolved to accept the above notes as minutes. They were confirmed and signed by the Chairman.

18/063 Financial matters: Accounts for payment and budget figures, including report, up to 10.09.18.

It was resolved to accept the accounts for payment.

Action: Clerk to make outstanding payments.

18/064 Planning:

The clerk reported that she had written to the planning department and Michelle Sacks regarding planning application B18/0118 Cllr EG asked to be sent a copy

Action: Clerk to send out copy of the email to planning dept

18/065 Correspondence

Royal Mail                                       Letter – advice on reporting Scam Mail – Emailed to Cllrs, posted on website and copy for noticeboard 21/9/18

Boston Borough Council               Letter – Consultation regarding Gambling Act 2005 – Emailed to Cllrs 21/9/18

Boston Borough Council               Email – Details of an open day for Councillors/prospective Councillors regarding Elections– Email to Cllrs 24/9/18

Lincs County Council                   Email – requesting a copy of the Parish Magazine for their support services. Emailed to Cllrs 24/9/18

Lincs County Council                      Email – Self Help and Mutual Aid – Emailed to Cllrs 18/10/18

Boston Borough Council               Email – planning applications consultation – Emailed to Cllrs 18/10/18

Environment Agency                      Email – Black Sluice Pumping Station – Emailed to Cllrs, posted on website 29/10/18 Boston Borough Council                              Email – Newsletter – Emailed to Cllrs, Posted on Website and Noticeboard 31/10/18 LALC                                                              Email – Emergency Text Alert System – Emailed to Cllrs 31/10/18

Lincs County Council                      Email – Grit bin filling notification – Emailed to Cllrs 31/10/18

Lincs County Council                   Email – Acknowledging my email chasing an update on Footpath No 1 – Emailed to Cllrs 14/11/18

Lincs County Council                      Email – Road Closure – Maryland Bank/Claydyke Bank – Emailed to Cllrs, Posted onWebsite & noticeboard 14/11/18

Boston Borough Council               Email – Review of Polling Stations – Emailed to Cllrs 14/11/18

Action: None.

18/066 Clerks report.

Footpath No 1 – reported to Highways department, 29/10/18 chased for response - received a call to say the farmer had been written to and told must leave a pathway in future.

One of the Councillors has walked the pathway and it is inaccessible in some areas due to spoil from the IDB and there is concrete hidden within the grass in the gateway at the entrance. It was resolved that this should be reported to Lincs County Council

Sutterton Drove lights, 31/10/18 Chased BBC, who have not had a response from the contractor yet but will chase it up

School Visit – emailed to arrange a date – Tracey rang to ask how many wish to attend, and which days would be preferable. It is likely to be 4pm once the pupils have left.

Attended Clerks training at BBC, which covered Procurement of Grass Cutting, Transparency regulations, which highlighted some areas for improvement,

Letter to BIES and Planning re Heckington Wind farm sent 01/11/18

Action: Clerk to arrange visit with the School, Clerk to report pathway to Lincs County Council

18/067 Churchyard Maintenance

Cllr CS will no longer be able to maintain the grass in the church yard so it was resolved that someone would need to be found for next year.

Action: Cllr EG to speak to resident who previously showed an interest in undertaking this

18/068 Children’s Safety on the Roads

The Councillors confirmed that no more concerns had been raised regarding children playing on the roads as it was now dark in the evenings.

Action: None

18/069 Street light repairs

The Clerk confirmed that she has now received a quote for replacing only the lights and not the poles as per the previous quote.

Action: None

18/070 School Building and grounds

Nothing additional to report

Action: Clerk to remove this item from future agendas

18/071 GDPR Update

The Clerk presented the Data mapping document for GDPR. It was resolved to accept this and publish it on the website. In addition Cllrs CS & NH handed the Clerk their completed Checklists.  The Clerk has also produced some guidance for the councillors which will be emailed out this week. The Clerk confirmed that the GDPR Action plan was now complete

Action: Clerk to upload Data Mapping document to the website and email out training material.

18/072 Mutual Self Help Scheme

The clerk asked if the Council wished to join the Self Help Scheme. It was resolved that the Council would not join this scheme

Action: None

18/073 Co-option of a New Parish Councillor

Sheryl  Fraser  attended  the  meeting  with  a  view  to  potentially  becoming a Councillor.                                                                                                                                  It was resolved that the Clerk would send out some information to Sherly

Action: Clerk to send out information on becoming a Parish Councillor

18/074 Emergency Text Alert Scheme

The clerk reported that she had received an email regarding the Text Alert Scheme. It was resolved that this was not necessary for Amber Hill.

Action: None

18/075 Signage re Anglian Water work done recently on Sutterton Drove

The Councillors have received complaints regarding the signage as it stated that the road was closed, with no diversion indicated. This caused problems for the School traffic/taxi drivers as well as residents when in fact the road was passable throughout.

Action: Clerk to write a letter of complaint to Anglia Water

18/076 Revised Standing orders incorporating Planning decisions

The Clerk presented revised standing orders including dispensation for planning meetings as per advice from Michelle Sacks of Boston Borough Council. It was resolved to accept the new standing orders.

Action: Clerk to upload the new Standing orders on the website

18/077 Proposed Meeting dates for 2019

The clerk presented a list of proposed dates for meetings in 2019. It was resolved to accept these dates.

Action: Clerk to publish the dates on the website and noticeboard and notify Hubberts Bridge Community Centre