Draft notes Meeting held 16th March 2026
AMBER HILL PARISH COUNCIL
Temporary address PHONE: 07751 977336
Ebony Armtree Road Email: clerk@amberhillparishcouncil.gov.uk
Langrick Boston WEBSITE: www.parishes.lincolnshire.gov.uk/amberhill
PE22 7AQ
Chair: Councillor Mrs E Gadd
Temp Clerk: Mrs Kathy Roberts
Draft Minutes Amber Hill Parish Council meeting held on 16th March 2026
Present: Cllr Elizabeth Gadd, Cllr Ros Bowler, Cllr Graham Winman, Cllr Emily Herbert,
Cllr Edward Panton, Cllr Jane Webb
Lincolnshire County Cllrs, Cllr P Lock & Cllr Barry Daish
Also present: K Roberts (Temp Clerk)
Public Forum: Not required
Chair for this meeting: Vice Chair Cllr E Gadd
Agenda
26/845 To formally record the death of the former Clerk and RFO Nicky Bush
Councillors attended the funeral, and would like to record their appreciation for Nicky’s dedication to the smooth running of this Council since 2018 she will be sadly missed.
26/846 Appointment of Interim Proper Officer/Responsible Finance Officer –
Proposal to appoint Kathleen Roberts as Interim Proper Officer/Responsible Finance Officer
under s112,s270 & s151 LGA 1972 until further notice – Cllr GW, seconded Cllr EH
Vote taken all in favour RESOLVED
26/847 Chairs remarks – none
26/848 Apologies recorded from Cllr Chris Stephenson
Also Borough Councillors Welberry and Evans apologies received.
26/849 To receive any declarations of interest in accordance with the Localism Act 2011 and to consider any requests for dispensations- None
26/850 Draft notes of the meeting held on 19.01.26 previously circulated to be confirmed and signed as minutes
Proposed Cllr GW, seconded Cllr EH – vote taken all in favour RESOLVED
Chair signed and dated the minutes.
26/851 To receive reports from County Councillors.
County Councillor Paul Lock – reported that Balfour Beatty are offering free time/ volunteers to carry out tasks for parishes – the applicants can be local groups or parish Councils – forwarding the application forms. LCC – have made small grants available to each Councillor that can also be applied for.
Live “Fix my street” data is soon to be available to LC Councillors at meetings to enable accurate data is provided.
Langrick Bridge is scheduled for some future works which will involve closure – details not currently available.
Councillor Emily Herbert asked if Sutterton Drove could be looked at again, particularly outside Cherry Trees, requesting if nothing can be done in the short term could Council please request some signage warning of the serious subsidence on the road.
26/852 To consider and prepare an advert for a new clerk/RFO.
Cllr Bowler produced an advert, all were passed a copy, no discussion.
It was agreed that this would be sent to LALC for publication by Cllr Bowler, a closing date of 10th April with interviews to be carried on week commencing 13th April.
26/853 To determine the 3 members of the recruitment panel.
Chair suggested Cllrs Winman, Bowler and Gadd - this was agreed.
26/854 To review the IT and email policy for Amber Hill Parish Council.
All Councillors had been sent an emailed copy 7days previous and given a paper copy at the meeting Cllr GW proposed the policy be adopted in its current format , seconded by Cllr EH all voted in favour RESOLVED
26/855 To consider the purchase of the Lap top for £100 currently being used to carry out the requirements of Council by the temporary clerk.
The temp clerk had brought the HP laptop to the meeting for Cllrs to inspect if required. Proposal to purchase Cllr RB seconded Cllr EH all in favour RESOLVED - HP intel Core i5 serial number 5CG50522ZGZ will be added to the current asset register at a value of £100
26/856 To consider the requirements for the bank mandate changes – No action to be taken until a Clerk is employed following interviews– Cllr Bowler will take control of all finances.
26/857 Financial reports – Bank statement dated 17th Feb 26 Community account £1,065.47 statement dated 9th Feb 26 Commercial Instant Access Account £8,287.07
Hubberts Bridge – Community centre hire March meeting £24 Boston borough Council street lighting 1/11/24 to 31/10/25 invoice date 24th Feb cost £343.01 Clerk has been informed that Boston Borough take this directly from the precept request before issuing the balance. Temporary clerk hours worked to date from 5/2/26 - 9/3/26 (14) invoice £211.12 plus invoice for laptop as above £100
.
26/858 Planning applications and Decisions – as found on BBC planning portal 12/03/2026 NYD
B/26/0008 Variation of conditions for B/24/0228 – land north of Harrisons Drove Not Yet Determined
B/25/0477 Proposed conversion of agricultural building to 1 no. new dwelling and change of use of agricultural land to form domestic curtalidge at Barn north of The Farmhouse Maryland Bank NYD
B/25/0341 Installation of 4 biomass boilers/stoves, 2 containers a 1 water tank at Water Side Farm Claydyke Bank NYD
B/25/0330 Replacement bungalow with attached double garage Approved with Conditions 05/03/26 Cherrytrees Sutterton Drove.
26/859 Clerks report – The company offering provision for Gov.Uk email has forwarded an invoice to Council for the fees – they have been understanding and offered their condolences to Council on the loss of the Clerk, Nicky, and are willing to cancel this if this is what Council wish to do. Proposal Cllr RB to stay with Parish online as this email has been distributed and is working fine. Seconded Cllr GW, all in favour RESOLVED
Temp Clerk will advise them of this decision and thank them for understanding.
26/860 Items for inclusion on next agenda
Appointment of Clerk – following interviews.
Borough Cllr James Cantwell – 5 Villages emergency plan
26/861 Reports from councillors and any actions required. None
26/862 Date for meetings. Temporary booked 18th May Annual Council Meeting
Years meeting dates required –: July TBC September 21st, November 16th January 18th 2027 March 15th 2027
All agreed Clerk to add to website and book on the Hallmaster app for Hubberts Bridge Com Centre.
TO RESOLVE TO HOLD CLOSED SESSION. Pursuant to the of Public Bodies (Admission to Meetings) Act 1960, members of the public and press are excluded from this section of the meeting.
Lincolnshire County Councillors left the meeting
a. To approve temporary employment and agree conditions of contract of temporary clerk including hours worked prior to March 1st. Invoice provided. Payments as list above approved and paid via cheques. £211.12 will be logged with HMRC for income tax purposes. Approved
b. To agree salary scale and hours for recruitment documents – NALC Contract of work?
NALC Contract not used – Council produced their own version based on employment law, pay is to be a lump sum.
Clerk agreed to work a maximum of 2 hours a week for the agreed sum which will be logged with HMRC for income tax purposes. Contract dates 1st March to 31st May
Meeting closed 20.33