Minutes Parish Council meeting 12-05-25
Present: Cllr Chris Stephenson, Cllr Elizabeth Gadd, Cllr Jane Webb, Cllr Grahame Winman,
Also Present: N Bush (Clerk), Cllr Stuart Evans (Borough)
Public Forum:
Meeting started 7.18 pm
25/760 Chair’s remarks. None
25/761 Apologies for absence and reasons given.
Cllr Ros Bowler gave apologies. It was resolved to accept the apologies.
Cllr S Welberry also notified the clerk she would be unable to attend
25/762 To receive any declarations of interest in accordance with the Localism Act 2011.
25/763 Draft minutes of the meeting held on 17-03-25 to be confirmed and signed as minutes.
It was resolved to accept the above notes as minutes.They were confirmed and signed by the Chair.
25/764 Financial matters: Accounts for payment and budget figures, including report, up to 11.09.25.
|
Date |
Source of Income |
Total Amount |
|
10/03/2025 |
Interest |
6.54 |
|
Total |
|
6.54 |
|
Date |
Source of Income |
Total Amount |
|
09/04/2025 |
Interest |
7.01 |
|
28/04/2025 |
Precept 1 of 2 |
1,957.00 |
|
Total |
|
1,964.01 |
|
Date |
Purpose of Expenditure |
Total Amount |
|
07/02/2025 |
Hubberts Bridge Community Centre 7th Feb 2025 |
24.00 |
|
10/03/2025 |
Bank Charges |
4.25 |
|
Total |
|
28.25 |
|
Date |
Purpose of Expenditure |
Total Amount |
|
01/04/2025 |
LALC - yearly cost 25-26 |
100.70 |
|
11/04/2025 |
Bank Charges |
4.25 |
|
31/03/2025 |
Malc Firth - Grass cutting March 25 |
67.60 |
|
11/04/2025 |
Victoria Clark - Internal Audit |
43.50 |
|
30/04/2025 |
Pay and PAYE - April 25 |
250.00 |
|
12/05/2025 |
Hubberts Bridge Community Centre 12th May 2025 |
24.00 |
|
Total |
|
490.05 |
The budget to date was reviewed, and the bank reconcilliation was confirmed with the bank balances as follows:
Lloyds Current Account £1989.07 Lloyds Deposit Account £8537.02
The clerk confirmed that she had tried to open a new account with the Coop, however after speaking to them they confirmed that they no longer offered accounts unless a registered charity or registered with companies house. It was resolved that the council will continue with Lloyds and look for a better savings account to try and offset the charges with better interest rates on savings.
It was resolved to accept the accounts for payment and transfer £1,000.00 to the deposit account.
Action: Clerk to make outstanding payments.
25/765 Planning:
B/25/0168 – Meridian Solar Farm
It was resolved as this is out of our area, so no comments made
Planning Decisions
B/25/0087 – Ossian Offshore Windfarm
No decision as yet
Action: Clerk to pass comments onto the planning dept
25/766 Correspondence
|
LALC |
Email - Weekly newsletters |
|
Lincs County Council |
Email - Newsletters |
|
Boston Borough Council |
Email - Newsletter |
|
Boston Borough Council |
Email - Notice of election |
|
Boston Borough Council |
Email - VE day - information regarding bunting and flags |
|
Lincs Reservoir Project Team |
Email - Survey works update |
|
Environment Agency |
Email - January 2025 flooding river review reports |
The clerk added that she had received an email from the new County Councillor, Paul Lock to say that once training has been completed, he will be attending local events to introduce himself. – Clerk to send details of our meeting dates
Following on from the receipt of the flood reports, it was resolved to follow up on the discussion that was held with MP Richard Tice to see what progress he is making with this issue
Action: Clerk to send details of our meeting dates to Cllr P Lock, and follow up with Richard Tice
25/767 Clerks report including police report.
|
Planning
|
|
Police Report
|
|
Bank Account
|
|
Highways
|
Action: None
25/768 Internal Audit & AGAR – review and approval of Audit Documents
- Review internal Audit report.
The clerk presented the internal auditors report and the Chair’s report to the Councillors.It was proposed to accept the Internal Audit report by Cllr CS, seconded by Cllrs EG and agreed by all.
- Review and agree Annual Governance Statement
The clerk read out each statement on the Annual Governance Statement, and all statements were agreed.This document was then duly signed by the Clerk and Cllr CS
- Review and agree Accounting Statement.
The clerk presented the Final Accounts and Accounting Statement, it was proposed to accept the Accounting Statement by Cllr CS, seconded by Cllrs EG and agreed by all.This Accounting statement was then duly signed by Cllr CS.
The clerk presented the Explanation of variances to the Cllrs. It was proposed to accept the explanation for variances by Cllr CS, seconded by Cllrs EG and agreed by all.This Explanation was then duly signed by Cllr CS.
- Agree and sign certification of exemption.
It was resolved to complete the certificate of exemption, which was then signed by NB (RFO) and Cllr CS (Chair )
Action: Clerk to publish Audit report on website and in the noticeboard and to submit exemption certificate to External Auditors
Action: Clerk to submit the exemption certificate to External Auditors, and advertise publication of accounts
25/769 Citizens Advice donation request.
The donation request recevied as discussed and it was resolved to make a donation of £50.
Action: Clerk to make donation payment.
25/771 Matters Arising
Cllr S Evans asked if the sign on Chapel Lane had been fixed – no not as yet
It was resolved that a letter of thanks be sent to Mike Brookes for his service to the Parish over the last 28 years serving as our Borough and County Councillor
Action: Clerk to write letter to Mike Brookes
25/772 Items for inclusion at next meeting
Newsletter
It was resolved that the councillors and clerk would review last years newsletter and send any additions or updates to Cllr GW ready for approval at the next meeting.
Action: Send information to Cllr GW and add to agenda for next meeting
Meeting Closed 8.15 pm
Date of next meeting: 14 July 2025 7.00 pm
Signed: (In the chair)