Minutes Annual Parish Council meeting 12-05-25
Present: Cllr Chris Stephenson, Cllr Elizabeth Gadd, Cllr Jane Webb, Cllr Grahame Winman
Also Present: Cllr S Evans (Boston Borough Councillor), N Bush (Clerk)
Public Forum: None
Meeting started 7.00pm
25/749 Election of Chair.
Cllr EG proposed and Cllr GW seconded Cllr CS as Chair. Cllr CS accepted, and it was resolved that he would be the Chair for the coming year.
25/750 Receipt of Chair’s Declaration of Acceptance.
Cllr CS completed the Declaration of Office for Chair
Action: None
25/751 Election of Vice Chair.
Cllr CS proposed and Cllr GW seconded Cllr EG as Vice Chair. Cllr EG accepted, and it was resolved that she would act as Vice for the coming year.
Cllr EG completed the Declaration of Office for Vice Chair
Action: None.
25/752 Apologies for absence and reasons given.
Cllr Ros Bowler gave apologies – it was resolved to accept the apologies
Cllr S Welberry also notified the clerk that she would not be able to attend
25/753 Appointment of a Highways Liaison Officer
This was deferred to the next council meeting
Action: Clerk to add this to July agenda
25/754 Approval of the Accounts for the year ending 31st March 2025
The Clerk presented the final accounts for 2024- 25. She confirmed the Internal Audit had taken place and would be discussed under the main meeting agenda. Cllr CS signed the updated final accounts
Action: Accounts to be uploaded to the website
25/755 Appointment of a Representative to the Playing Field Committee
Cllr JW agreed to continue to be the Playing Field Committee representative.
Action: None
25/756 Review and adoption of Standing Orders
The Clerk presented revised Standing Orders based on the latest model regulations issued by LALC in April 25.
It was resolved to accept the revised Standing Orders
Action: Clerk to update the regulations on the website
25/757 Review and adoption of Financial Regulations
The Clerk presented revised Financial Regulations in line with the most recent update from LALC. As discussed last year the banking arrangements need to be updated in line with these regulations. Cllr EG has now been added to the online banking, however Cllr CS has not yet as we were looking at changing banks. It was resolved that the mandate be changed so that two signatories would approve online BACS payments, and a request submitted to add Cllr CS to the banking
Action: Clerk to update this on the website, update the bank mandate and add Cllr CS to the online banking.
25/758 Review of inventory of assets
The Clerk confirmed that the asset register has been updated to include the speed camera donated by Swineshead Parish Council. It was also agreed that the bunting and flag received last week for VE day also be added to the asset register. It was resolved that the clerk would upload the up to date register
Action: Clerk to update the asset register on the website
24/759 Review and confirmation of arrangements for insurance cover in respect of all insured risks
The clerk confirmed she had received the insurance renewal and confirmed there were no changes to be made. The cost has reduced by £2.35 to £199.72.
It was resolved to confirm the insurance, and that payment could be made.
Action: Clerk to make payment for the insurance renewal
Meeting Closed 7.18 pm
The Council then moved on to the Parish Council meeting.