Minutes 16th March 2020
Minutes of the meeting of Amber Hill Parish Council held on 16th March 2020
Present: Cllr Chris Stephenson, Cllr Elizabeth Gadd, Cllr Ros Bowler, Cllr Rachel Hunn, Cllr Nigel Hardy, Cllr Sheryl Fraser
Also Present: Cllr Georges Cornah (Borough)
Public Forum:
Meeting started 7.10 pm
19/088 Chairman’s remarks.
None
19/089 Apologies for absence and reasons given.
Cllrs M Brookes, C Sharman & J Webb gave apologies. It was resolved to accept the apologies
19/090 To receive any declarations of interest in accordance with the Localism Act 2011.
None
19/091 Police report.
Please accept apologies from police, we will be unable to attend the Amber Hill meeting this evening.
Reported crimes since the last meeting are as follows:
1. 10/03/20 Assault, Sutterton Drove 1 arrest, under investigation
2. 11/03/20 Possess bladed item, Sutterton Drove 1 arrest, under investigation
Regards
PCSO Neil Williams
Action: None
19/092 Draft minutes of the meetings held on 13.01.20 and 04.02.20 to be confirmed and signed as minutes.
It was resolved to accept the above drafts as minutes. They were confirmed and signed by the Chairman.
19/093 Financial matters: Accounts for payment and budget figures, including report, up to 05.03.20.
|
Date |
Source of Income |
Total Amount |
|
09/01/2020 |
Interest |
0.21 |
|
09/02/2020 |
Interest |
0.21 |
|
Date |
Purpose of Expenditure |
Total Amount |
|
31/01/2020 |
Pay and PAYE |
0.00 |
|
24/01/2020 |
BBC Lighting Costs |
306.59 |
|
29/01/2020 |
BBC Lighting Costs |
-33.97 |
|
28/02/2020 |
Expenses |
13.86 |
|
28/02/2019 |
Pay and PAYE |
150.00 |
|
16/03/2020 |
Hubberts Bridge Community Centre |
48.00 |
|
Total |
|
484.48 |
The Clerk presented the LALC subscription invoice for 20-21. Cllr EG pointed out that this was significantly higher than last year. It was resolved that the clerk would query this with LALC
It was resolved to accept the accounts for payment.
Action: Clerk to make outstanding payments and query with LALC the reason for the increase.
19/094 Planning:
Planning applications
B/19/0065 Proposed single storey side extension at 1, Church Cottages, Maryland Bank
No comments or objections
Planning decision
B/9/00520 Boston West Golf Club
No decision made yet
Action: Clerk to pass comments onto the planning dept
19/095 Correspondence
|
LALC |
Email Newsletter w/c 20/01/20 Nothing of interest |
|
LALC |
Email Newsletter w/c 27/01/20 Nothing of interest |
|
LALC |
Email Invoice for 20-21 |
|
Lincs County Council |
Email Newsletter Emailed to Cllrs 07/02/20 |
|
Boston Borough Council |
Email Newsletter Emailed to Cllrs, posted on Website & facebook 07/02/20 |
|
Pilgrim School |
Email Reply to letter sent. Emailed to Cllrs 07/02/20 |
|
Tritton Knoll |
Mail Newsletter |
|
Lincs Police |
Mail Advert for Independent Custody Visitors. Emailed to Cllrs, posted on website & facebook 07/02/20 |
|
Pension regulator |
Mail Re-declaration letter Declaration complete 07/02/20 |
|
LALC |
Email Newsletter w/c 17/02/20 Nothing of interest |
|
Lincs Search & Rescue |
Email Flyer, posted on website and facebook |
|
Boston Borough Council |
Email Newsletter Emailed to Cllrs, posted on website & facebook 03/3/20 |
|
LALC |
Email Newsletter w/e 2/3/20 Nothing of interest |
|
Tritton Knoll |
Email Liason committee meeting details Emailed to Cllrs 54/03/20 |
|
LALC |
Email details of services event being held Emailed to Cllrs 05/03/20 |
|
Matt Warman |
Mail Details of Surgery Dates Emailed to Cllrs, posted on website, facebook & noticeboard 05/03/20 |
|
Clerks & Council Direct |
Mail newsletter |
|
Lincs County Council |
Mail February Newsletter Emailed to Cllrs 05/03/20 |
Action: None.
19/096 Clerks report.
|
Planning Applications B/19/0520 Boston West development EO meeting set for Tuesday 4/2/20 Feedback submitted to BBC No Decision made as yet |
|
Speed Awareness Awaiting Volunteers |
|
Overgrown trees 24/1/19 Details of location of trees submitted and works order received 4142999 It was confirmed that these have now been cut back |
|
Police Report Contacted Sgt Dickinson & received a reply It was resolved that the clerk would email to say the Council appreciate that they received apologies and reports for the meeting |
|
Fly tipping Fridges reported once again Borough were unable to locate them so asked for further details |
|
Website Training Training booked for 12th March (Compulsory to be given new website login) |
The Clerk reported she had attended the training regarding the new website and that there are delays in getting the logins out due to additional development. The data on the old website cannot be migrated so new website will have to be set up from scratch. The deadline for completion to meet the new accessibility regulations is September 2020. It was resolved that as this was additional work for the clerk, she is to record the hours and an additional payment will be made.
The Clerk presented a poster she put together following the last meeting regarding road safety and placing obstacles on the verges. It was highlighted that legislation extract was not highlighted with the source and it was resolved that this would be posted on the social platforms once this amendment was made
Action: Clerk to email Sgt Dickinson and give Cllr RB details to the fly tipping team and publish the amended poster
19/097 Meeting Dates 2020-2021
The clerk presented the meeting dates for approval. It was resolved to accept these
Action: Clerk to publish meeting dates
19/098 Road Conditions
Cllr EG reported that Lincs County Council have been round and marked up the roads for repair.
Action: None
19/099 Clerks Equipment
The clerk informed the Councillors that the laminator used to laminate posters for the noticeboard has now broken. It was resolved that the clerk would purchase a replacement.
The clerk was then asked to leave the room briefly.
It was resolved by the Councillors that an additional wage payment of £50 would be made to the clerk for the work involved regarding Extra Ordinary meeting held on 4th February 2020.
Action: Clerk to purchase Laminator and make additional salary payment.
19/100 Items for inclusion at next meeting.
None
The Councilors stated that it would be good if neighbours looked out for and supported each other during these uncertain times but only whilst maintaining their own safety
Meeting Closed 8.30 pm
Date of next meeting: 18 May 2020 7.00 pm subject to change