Minutes of the Annual Meeting of Amber Hill Parish Council held on 20th May 2024.
Present: Cllr Chris Stephenson, Cllr Elizabeth Gadd, Cllr Nigel Hardy, Cllr Ros Bowler, Cllr Jane Webb, Cllr Grahame Winman, Cllr Edward Panton
Also Present: Cllr Mike Brookes (Lincs County Councillor), N Bush (Clerk),
Public Forum: None
Meeting started 7.05pm
24/660 Election of Chair.
Cllr RB proposed and Cllr NH seconded Cllr CS as Chair.Cllr CS accepted, and it was resolved that he would be the Chair for the coming year.
24/661 Receipt of Chair’s Declaration of Acceptance.
Cllr CS completed the Declaration of Office for Chair
Action: None
24/662 Election of Vice Chair.
Cllr JW proposed and Cllr CS seconded Cllr EG as Vice Chair.Cllr EG accepted, and it was resolved that she would act as Vice for the coming year.
Cllr EG completed the Declaration of Office for Vice Chair
Action: None.
24/664 Apologies for absence and reasons given.
There were no apologies.
Cllrs S Welberry and S Evans notified that they would not be able to attend due to a Borough meeting
24/665 Appointment of a Highways Liaison Officer
Cllr EP agreed to become the Highways Liaison Officer and all Cllrs were in agreement to this.
24/666 Approval of the Accounts for the year ending 31st March 2024
The Clerk presented the final accounts for 2023- 24. She confirmed the Internal Audit had taken place and would be discussed under the main meeting agenda. Cllr CS signed the updated final accounts
Action: None
24/667 Appointment of a Representative to the Playing Field Committee
Cllr JW agreed to continue to be the Playing Field Committee representative.
Action: None
24/668 Review and adoption of Standing Orders
The Clerk confirmed that the Standing Orders are still in line with LALC’s latest model regulations and that no further changes need to be made at this time.
It was resolved to accept the revised Standing Orders
Action: Clerk to reflect this on the website
24/669 Review and adoption of Financial Regulations
The Clerk presented revised Financial Regulations in line with the most recent update from LALC release in May 24. The banking arrangements need to be updated in line with these regulations and it was resolved that Cllrs CS and EG would be added to the online banking and the mandate changed so that two signatories would approve online BACS payments.
It was resolved that the current regulations would remain in place until the banking changes have been made and the new financial regulations be adopted at a later date once the banking is updated
Action: Clerk to reflect this on the website and update the bank mandate and add Cllrs EG and CS to the online banking.
24/670 Review of inventory of assets
The Clerk confirmed that the asset register has been updated to include items purchased in 23-24. It was resolved that the clerk would upload the up to date register
Action: Clerk to update the asset register on the website
24/671 Review and adoption of publication scheme
The Clerk presented the publications scheme and it was resolved to adopt the publication scheme.
Action: Clerk to upload the publications scheme on the website
24/672 Review and confirmation of arrangements for insurance cover in respect of all insured risks
The clerk confirmed she had received the insurance renewal and confirmed there were no changes to be made. The previous five-year agreement has now expired, and they have not offered another 5 year agreement. The cost has risen by £23% to £202.07.
It was resolved to confirm the insurance and that payment could be made.
Action: Clerk to make payment for the insurance renewal
Meeting Closed 7.18 pm
The Council then moved on to the Parish Council meeting.