Present:               Cllr Chris Stephenson, Cllr Elizabeth Gadd, Cllr Jane Webb, Cllr Ros Bowler, Cllr Rachel Hunn,

Also Present:       Cllr Mike Brookes (County Cllr) Cllr C Trafford (Borough Cllr), Cllr G Cornah (Borough Cllr)

Public Forum:             

Meeting started 7.05 pm via Microsoft Teams

20/059 Chairman’s remarks.

Cllr CS asked that a letter of thanks to be sent to S Fraser thanking her for her contribution while she was a Parish Councillor

20/060 Apologies for absence and reasons given.

Cllr NH gave apologies. It was resolved to accept the apologies.

20/061 To receive any declarations of interest in accordance with the Localism Act 2011.

Cllr CS – Member of Boston Borough Planning Committee, Cllr JW – Chair of playing field committee.

20/062 Police report.

None received

Action: None

20/063 Draft minutes of the meeting held on 18-01-21 to be confirmed and signed as minutes.

It was resolved to accept the above notes as minutes.These were confirmed and it was agreed the clerk would send them to Cllr RH for electronic signing.

Action: Clerk to send minutes for signing.

20/064 Financial matters: Accounts for payment and budget figures, including report, up to 08.03.21.

The Clerk presented the LALC subscription invoice for £85.91, that is due for payment on the 01-04-21.  It was resolved to accept this for payment

It was resolved to accept the accounts for payment. 

Action: Clerk to make outstanding payments.

20/065 Planning:

B/21/0062 – Two storey dwelling including new vehicular access, hardstanding & associated works at Sunnyside Cottage, Sutterton Drove

Following discussion it was resolved that the following comments be passed to the planning dept.

Sewage and surface water drainage

The application states that the property will be connected to the main sewer however the properties adjacent to it are not connected to the main sewer as it is on the opposite side of the road.  Therefore, is this possible??

Drainage issues have occurred in the past from the current property at Sunnyside Cottage which has resulted in flooding to the playing field behind the property and so concern is that this will increase this problem - Does the surface water comply with present regulations?

Highway

Concern was raised regarding the width of the Highways area of management as there used to be a verge outside the existing property which has disappeared due to the width of the hedge.  Will the new development also encroach on the highway management area in relation to the proposed hedge? And what is the width of the area that belongs to Lincs County Council?

Could a traffic management and construction plan be provided covering the duration of the build as this is a very narrow road which is busy with traffic to and from the school 4 times a day during term time and it is also very busy with agricultural machinery throughout the year in particular during harvest time.

Action: Clerk to feedback to Planning department and contact highways to clarify the width of the verge.

20/066 Correspondence

Action: None.

20/067 Clerks report.

The clerk reported that she had not heard back from either the School, Lincs County Council or the Police re speeding.

It was resolved that the Clerk would contact the local PCSO for advice

Action: Clerk to contact Local PCSO

20/068 Location and installation of noticeboard

It was resolved that the clerk would advertise for volunteers in April in preparation for arranging installation once lockdown is over.

Action: Clerk to advertise for volunteers on website and facebook in April 21

20/069 Community Garden (RB)

Cllr RB reported that some residents were inquiring about the village having a Community Garden however it was resolved that there is currently no-where available.

Action: None

20/070 Litter in the village

Cllr CS has received an email from a resident who has been picking up litter in the village and this has included a lot of discarded alcohol bottles.  The concern is that these are being discarded by drivers who may be under the influence of alcohol.  There have also been reports of fly tipping and it was resolved the Clerk will advertise details of reporting fly tipping on the website and facebook

Action: Clerk to advertise fly tipping on facebook and website

20/071 Items for inclusion at next meeting.

None

20/072 Date & Time of next meeting

17th May 2021  - Annual Parish Council meeting and general meeting

It was resolved to go into a closed session to discuss the Councillor vacancy and Clerks appraisal

20/073 Vacancy for Councillor.

The Clerk confirmed that the vacancy has been advertised and that the Borough will contact us after 17th March to confirm whether an election has been requested or a co-option can take place.

It was resolved any interested residents should email the clerk

20/074 Clerks Appraisal

The Clerks appraisal was discussed and it was resolved to go forward with the suggestion that one of the Councillors should have access to online banking in the event that the clerk became unavailable.

Action:  Clerk to arrange set up for agreed Cllr RB to have access

Meeting Closed 8.15 pm

Signed:                                                                                     (In the chair)