Minutes of the Meeting of Amber Hill Parish Council held on 21st September 2020
Present: Cllr Chris Stephenson, Cllr Elizabeth Gadd, , Cllr Ros Bowler, Cllr Rachel Hunn,
Also Present:.N Bush (Clerk)
Public Forum: None
Meeting started 7.02 pm
20/019 Chairmans remarks.
Cllr CS was pleased to see everyone.
20/020 Apologies for absence and reasons given.
Cllrs G Cornah, M Brookes, J Webb, N Hardy & S Fraser gave apologies. It was resolved to accept the apologies
20/021 To receive any declarations of interest in accordance with the Localism Act 2011.
None
20/022 Police report.
PCSO Williams submitted a report.
I am pleased to report that there have been NO reported crimes within Amber Hill parish since 20th June.
If you could please mention the current issues we are seeing with theft of GPS/sat nav systems from tractors across the Boston area. Although Amber Hill has not had any thefts we have seen over a dozen incidents both in north and south rural areas of Boston over this last weekend. Please could farmers try to secure tractors/remove GPS devices from vehicles if possible, to prevent any further thefts.
ACTION: None
20/023 Draft minutes of the meetings held on 15-06-20 and 27-07-20 to be confirmed and signed as minutes.
The clerk pointed out the date in 20/015 should read 22 January and not the 2 January. It was resolved to accept the above notes as minutes. They were confirmed and signed by the Chairman.
20/024 Financial matters: Accounts for payment and budget figures, including report, up to 08.03.19.
| Date | Source of Income | Total Amount |
|---|---|---|
| 09/06/20 | Interest | 0.19 |
| 09/07/20 | Interest | 0.20 |
| 09/08/20 | Interest | 0.17 |
| 14/08/20 | Grant | 1,316.15 |
| 09/09/20 | Interest | 0.04 |
| Date | Purpose of Expenditure | Total Amount |
|---|---|---|
| 05/06/20 | Internal Auditor | 52.40 |
| 30/06/20 | Pay and PAYE | 154.16 |
| 31/07/20 | Grass Cutting - Malc Firth | 386.40 |
| 10/08/20 | Green Barnes - Notice Board | 1665.74 |
| 14/08/20 | ICO Data protection | 35.00 |
| 30/08/20 | Pay and PAYE | 154.17 |
| 02/04/20 | Clerk - Expenses | 29.48 |
| 31/08/20 | Grass Cutting Malc Firth | 110.40 |
| 21/09/20 | Hubberts Bridge Community Centre | 24.00 |
It was resolved to accept the accounts for payment.
ACTION: Clerk to make outstanding payments.
20/025 Planning:
Planning Decisions
B/20/0117 Extension of existing glasshouses and construction of surface water irrigation reservoir, Silvermist (consultation carried out remotely)
18/06/20 Favourable with conditions
B/19/0520 Boston West Golf Club still not showing on the planning portal
The Clerk reported that although it was reported on the radio a number of weeks ago there is still no planning decision recorded on the planning portal
ACTION: Clerk contact planning dept to establish why no planning decision is recorded
20/026 Correspondence
|
|
June - Sept 2020 |
|
LSG Transport |
Email - Details of posters relating to bus travel - Emailed to Cllrs, posted on website, facebook |
|
LALC |
Email - Consultation on New Code of Conduct - Emailed to Cllrs |
|
Lincs Fire & Rescue |
Email - survey on dealing with Hoarding - Emailed to Cllrs 26/06/20 |
|
Boston Borough Council |
Email - Advice on opening up Play Areas - Emailed to Cllrs RB & JW 02/07/20 |
|
Lincs County Council |
Email - Temporary Traffic Restrictions - Emailed to Cllrs, posted on website, facebook and noticeboard 02/07/20 |
|
Clerks & Councils Direct |
Mail - July newsletter |
|
Lincs Police & crime |
Email - new survey to monitor and understand Fraud - Emailed to Cllrs 10/07/20 |
|
Lincs County Council |
Email - update on tip opening days - Emailed to Cllrs, posted on facebook and website 10/07/20 |
|
Lives |
Email - request for nominations for Everyday Heroes - Emailed to Cllrs 10/07/20 |
|
The Bridge |
Email - July newsletter - Emailed to Cllrs, posted on website & facebook 10/07/20 |
|
Lincs County Council |
Email - Newsletter - Emailed to Cllrs 10/07/20 |
|
LALC |
Email - Warning of scam company posing as working for LCC Highways - Emailed to Cllrs 13/07/20 |
|
LALC |
Email - Advice on play areas - Emailed to Cllrs JW & RB 13/07/20 |
|
Lincs Resiliance |
Email - Questionnaire to gather contact details in the event of a local lockdown - Completed 10/08/20 |
|
BAEF |
Email - Newsletter - Emailed to Cllrs, posted on website 10/08/20 |
|
Auditors |
Email - Confirmation that the audit exemption has been received |
|
Resident |
Letter - Thank you for the facemasks |
|
Lincs County Council |
Email - Newsletter - Emailed to Cllrs 08/09/20 |
|
LALC |
Email - Newsletter w/e 24/08/20 - Nothing of interest |
|
The Bridge |
Email - September Newsletter, Emailed to Cllrs, posted on facebook and website 08/09/20 |
|
LALC |
Email - Newsletter w/e 07/09/20 - Nothing of interest |
|
LALC |
Email - Invite to webinar on planning, Emailed to Cllrs 11/09/20 |
|
Boston Borough Council |
Email - Corporate Strategy consultation survey, Emailed to Cllrs 11/09/20 |
ACTION: None.
20/027 Clerks report.
|
June 20 - Sept 20 |
|
Audit Report 19/06/20 - Cllr CS wet signed accounts and Audit report 26/06/20 - Audit Published and submitted to Auditors |
|
Planning Applications B/19/0520 – Boston West development Awaiting decision B/20/0114 - Extension of Glass Houses Silvermist 18/06/20 - Favourable with conditions |
|
Speed Awareness Awaiting Volunteers |
|
Police Report 26/06/20 - Contacted PC Williams for report |
|
Viking Link 23/06/20 - Cllr EG Nominated as Amber Hill PC representative |
|
Insurance 26/06/20 - Emailed insurance Co regarding end of deal Reply received to confirm ends 31/05/22 |
|
Letters to Residents 02/07/20 - letters sent to residents regarding overgrown hedges |
|
Website Online Training done as delay meant unable to remember Website now in development with the minutes and policies and procedures uploaded |
The clerk confirmed that the noticeboard had not yet been received. It was resolved that she would follow this up to establish delivery date
ACTION: Clerk to contact Greenbarns
20/028 Donation requests
The clerk confirmed that there had been no additional donation requests received and confirmed the budget allowed £200 for donations. Cllr EG proposed that £50 be donated to each charity (Lives, Citizens Advice Bureau & Marie Curie). All Cllrs were in agreement and it was resolved that the clerk would write letters and send £50 donations to the charities.
ACTION: Clerk to send donations to each of the 3 charities
20/015 Items for inclusion at next meeting.
None
Meeting Closed 8.15 pm
Date of next meeting: 16 November 2020 7.00 pm