Minutes Annual Meeting of Amber Hill Parish Council 16th May 2022.
Minutes of the Annual Meeting of Amber Hill Parish Council held on 16th May 2022.
Present: Cllr Chris Stephenson, Cllr Elizabeth Gadd, Cllr Nigel Hardy, Cllr Ros Bowler, Cllr Rachel Hunn, Cllr Lucy Evans
Also Present: Cllr Mike Brookes (Lincs County Councillor), N Bush (Clerk)
Public Forum: None
Meeting started 7.05 pm
22/189 Apologies for absence and reasons given.
Cllr Jane Webb gave apologies, it was resolved to accept the apologies
22/190 Election of Chair.
Cllr RB proposed and Cllr EG seconded Cllr CS as Chair.Cllr CS accepted, and it was resolved that he would be the Chair for the coming year.
22/191 Receipt of Chair’s Declaration of Acceptance.
Cllr CS completed the Declaration of Office for Chair
Action: None
22/192 Election of Vice Chair.
Cllr CS proposed and Cllr RH seconded Cllr EG as Vice Chair.Cllr EG accepted, and it was resolved that she would act as Vice for the coming year.
Cllr EG completed the Declaration of Office for Vice Chair
Action: Clerk to update details on the Parish website.
22/193 Appointment of a Highways Liaison Officer
Cllr NH agreed to continue as Highways Liaison Officer and all Cllrs were in agreement of this.
22/194 Approval of the Accounts for the year ending 31st March 2022
The Clerk presented the final accounts for 2021- 22, along with the Bank Reconciliation and confirmed that the AGAR had been filled in and the Internal Audit was taking place on Wednesday 18th May 2022.
The Clerk explained that new guidance has been issued to cover the changes that come into effect from 01 April 2022 with the option to complete the Audit under these guidelines for the year 2021-2022 which she confirmed that she had done. The internal audit is taking place remotely, and the auditor has agreed to do this for the same cost as last year £50 as she had not notified of the changes in cost. The AGAR requires a wet signature, and the auditor has offered to post this for an cost of £2.40
It was resolved to accept the accounts which were then signed by Cllrs CS and EG and agree to the cost of the internal audit.
Action: Clerk to feedback following on from the Internal Audit
22/195 Appointment of a Representative to the Playing Field Committee
Cllr NH agreed to continue to be the Playing Field Committee representative
Action: None
22/196 Review and adoption of Standing Orders
The clerk presented revised Standing Orders highlighting the areas that have been updated in line with the LALC model standing orders.
It was resolved to accept the revised Standing Orders
Action: Clerk to upload revised standing orders
22/197 Review and adoption of Financial Regulations
The Clerk confirmed that the Financial Regulations were updated in September 21 and that no further changes need to be made at this time.
It was resolved to accept the current financial regulations
Action: None
22/198 Review of inventory of assets
The Clerk confirmed that the asset register is up to date as there have been no changes since last year. It was resolved that the clerk would upload the reviewed asset register to demonstrate it has been reviewed
Action: Clerk to update the asset register on the website
22/199 Review and confirmation of arrangements for insurance cover in respect of all insured risks
The clerk confirmed she had received the insurance renewal and confirmed there were no changes to be made as the new Notice board was added last year. The clerk presented the renewal offer which has options for a 1 , 3 & 5 year renewal agreement and that the previous year renewal was £150.49. Following discussion, it was resolved to accept the 5 year agreement option at a renewal cost of £159.02.
Action: Clerk to confirm with the Insurance company that we accept the 5 year fixed price to make payment for the insurance renewal
Meeting Closed 7.18 pm
The Council then moved on to the Monthly Parish Council meeting