Minutes of the meeting of Amber Hill Parish Council held on 17th January 2022
Present: Cllr Chris Stephenson, Cllr Elizabeth Gadd, Cllr Jane Webb, Cllr Ros Bowler, Cllr Rachel Hunn, Cllr Nigel Hardy, Cllr Lucy Evans
Also Present: N Bush (Clerk),
Public Forum: None
Meeting started 7.02 pm
21/158 Chairman’s remarks.
None
21/159 Apologies for absence and reasons given.
No apologies received
21/160 To receive any declarations of interest in accordance with the Localism Act 2011.
21/161 Police report.
The Clerk reported that she has received an email from PCSO Williams and it has been decided by senior management to no longer provide monthly crime stats to Parish Councils. Instruction has been given on how to access this information ourselves. The Clerk presented data for November 2021 which is the most recent available.
1 violent and sexual offence – Under investigation by the police
ACTION: Item to be moved to Clerks report for future meetings.
21/162 Draft minutes of the meeting held on 15-11-21 to be confirmed and signed as minutes.
It was resolved to accept the above notes as minutes.They were confirmed and signed by the Chairman.
21/163 Financial matters: Accounts for payment and budget figures, including report, up to 08.03.21.
|
Date |
Source of Income |
Total Amount |
|
09/11/2021 |
Interest |
0.04 |
|
09/12/2021 |
Interest |
0.04 |
|
Total |
|
0.08 |
|
Date |
Purpose of Expenditure |
Total Amount |
Amount Excl VAT |
Non recoverable VAT |
Recoverable VAT |
Method |
Minute |
|
31/10/2021 |
Malc Firth Grass Cutting 12th October |
55.20 |
46.00 |
|
9.20 |
IB |
20/147 |
|
30/12/2021 |
Pay and PAYE |
158.33 |
158.33 |
|
0.00 |
|
|
|
30/11/2021 |
Malc Firth Grass Cutting 1st November |
55.20 |
46.00 |
|
9.20 |
|
|
|
16/12/2021 |
Boston Borough Council - electricity |
307.73 |
256.44 |
|
51.29 |
|
|
|
13/09/2021 |
Hubberts Bridge Community Centre - Room Hire |
24.00 |
24.00 |
|
0.00 |
|
|
|
Total |
|
600.46 |
530.77 |
0.00 |
69.69 |
|
|
|
13/12/2021 |
Hubberts Bridge Commumity centre Chq 394 £24.00 for May 21 meeting not cashed and now out of date. |
To be paid via BACS |
It was resolved to accept the accounts for payment.
Action: Clerk to make outstanding payments.
21/164 Planning:
Planning Decisions
B/21/0318 - Fountain Plants - Still no planning decision made
B/21/0444 - Change of use of Barn North of the Farmhouse, Maryland – 13/12/21 Prior approval given
B/21/0447 - Temporary mobile home, Stone Acre Farm – 13/12/21 – Unfavourable with applicant given 1 year to remove temporary mobile home
Action: None
21/165 Correspondence
|
|
Nov 21 - Jan 22 |
|
Boston Borough Council |
Mail - Details of Gambling Act 2005 consultation - Emailed to Cllrs 12/11/21 |
|
Boston Borough Council |
Email - News release - Emailed to Cllrs 12/11/21 |
|
Boston Borough Council |
Email - News release - Emailed to Cllrs 18/11/21 |
|
Clerks & Council Direct |
Mail - November newsletter |
|
Boston Borough Council |
Email - Posters for listening clinics - Emailed to Cllrs & posted on website and noticeboard 03/12/21 |
|
Boston Borough Council |
Phone call - asking for confirmation of the Grant application for the Park - Emailed to Cllrs 03-12-21 |
|
Boston Borough Council |
Email - Precept notification letter |
|
Lincolnshire Police |
Email - Details of operation Rudolf - Emailed to Cllrs, posted on website & facebook 13-12-21 |
|
TSG Publicity |
Email - Details of changes to Bus timetable - Emailed to Cllrs, posted on website & facebook 13-12-21 |
|
Boston Borough Council |
Email - Precept documentation received |
|
Boston Borough Council |
Email - Invite for Councillors to a Briefing session with Michelle Sacks - Emailed to Cllrs 20/12/21 |
|
Matt Warman |
Email - Christmas Card - Emailed to Cllrs 20/12/21 |
|
Lincs County Council |
Email - fix our roads campaign - Emailed to Cllrs 20/12/21 |
|
Lives |
Mail - update on lives over the last year and request for donation - Added to Agenda, emailed to Cllrs 03-01-22 |
|
Boston Borough Council |
Mail - Details of Taxi Information - Emailed to Cllrs 03-01-22 |
|
Sleaford Navigation Trust |
Email - newsletter - Emailed to Cllrs 03-01-22 |
|
Citizens Advice |
Email - Poster for Migrant worker helpline - Emailed to Cllrs, posted on website, facebook & noticeboard 07-01-22 |
|
Lincs County Council |
Email - Information on proposed Council Tax increases - Emailed to Cllrs 10/01/21 |
Action: None.
21/166 Clerks report.
|
Nov 21 - Jan 22 |
|
Platinum Jubilee No updates due to decision not to pursue a local event |
|
Planning
|
|
Litter in the village
|
|
Updated Regulations
|
|
Remembrance
|
|
Noticeboard
|
|
Precept
|
It was reported that 6 bags of rubbish had been collected on Sunday 3rd January by volunteers in the village. It was agreed that this would become a monthly activity the next one being Sunday 6th February 2022 at 11 am. It was resolved that Cllr LE would send through planned dates so that the clerk can circulate these to other Cllrs and promote on the Parish website and Parish facebook page.
Action: Cllr LE to submit dates of litter picks to clerk and clerk to promote these.
21/167 Donation - Lives
The Clerk presented a letter received from Lives asking for continued support. Cllr EG proposed a donation of £100 which was seconded by Cllr CS and all other Cllrs were in agreement, it was resolved that the Clerk would send a donation of £100 to Lives.
Action: Clerk to send donation of £100
21/168 Ecotricity – Heckington Fen Solar Park
Cllrs discussed the information received regarding the Solar farm, noting that they will be 4.5m high and have a lifetime of 40 years, although it is yet to be decided whether they would be tracking or fixed.
Cllrs resolved that they are in favour of a Solar farm as such, however they do have concerns about the fact that the land to be used is Good quality land that will be removed from agricultural production.
The land currently proposed to be used is a mixture of grade 1 and 2 land, capable of producing good crops of roots and vegetables. Grade 3 and 4 land would be far more appropriate for a solar farm.
Action: Clerk to submit comments
21/169 Remembrance 2022
Following discussion, it was resolved that the clerk would write to the School, Cllr RH would speak to Amber Hill WI and the clerk would put together an article for the website and facebook asking if people wished to be involved and for ideas of what they would like to do
Action: Clerk and Cllr RH to make contact as per resolution
21/170 Dog Fouling Posters
Following feedback from residents about dog fouling it was resolved that the clerk would source new dog fouling posters from Boston Borough Council provided the cost was reasonable.
Action: Clerk to source dog fouling notices
21/171 Digitalisation of documentation
The Clerk proposed that all documentation to be saved in digital format going forward to save on storage space and to enable all documents to be available if need be, at meetings. She confirmed she had been in touch with LALC and the only documentation that needs to be kept physically is signed copies of minutes and that she has not only cloud back up but regularly backs up to 2 hard drives which are kept in 2 separate secure locations.
It was resolved that this would go ahead
Action: Clerk to start saving all documentation in digital format going forward.
Meeting Closed 9.15 pm
Date of next meeting: 21 March 2022 7.00 pm
Signed: (In the chair)