Present:                       Cllr Chris Stephenson, Cllr Elizabeth Gadd, Cllr Jane Webb, Cllr Ros Bowler, Cllr Nigel Hardy, Cllr Lucy Evans

Also Present:               N Bush (Clerk)

Public Forum:              None

Meeting started 7.04 pm

21/0127 Chairman’s remarks.

Cllr CS welcomed everyone

21/0128 Apologies for absence and reasons given.

Cllrs Rachel Hunn, Mike Brookes gave apologies.

It was resolved to accept the apologies

21/0129 To receive any declarations of interest in accordance with the Localism Act 2011.

Cllr CS declared an interest in planning application B/21/0209 and Cllr EG declared an interest in applications B/21/0326 and B/21/0300

21/0130 Police report.

Please accept apologies from police, we will be unable to attend the meeting on 13/09/21

There has been 1 reported crime within the parish since your last meeting:

18/08/21 Burglary at property on Claydyke Bank, large quantity of tools stolen – under investigation

We will aim to carry out some speed enforcement on Sutterton Drove in the coming weeks

ACTION: None

21/0131 Draft minutes of the meetings held on 19-07-21 and 23-08-21 to be confirmed and signed as minutes.

It was resolved to accept the above notes as minutes.They were confirmed and signed by the Chairman.

21/0132 Financial matters: Accounts for payment and budget figures, including report, up to 08.03.21.

It was resolved to accept the accounts for payment. 

Action: Clerk to make outstanding payments.

21/0133 Planning: -

As this was just an update on progress of decisions Cllrs CS and EG were not required to leave the room

Applications - None

Planning Decisions

           B/21/0318 - Demolition of 2 no barns and erection of 4 no 3 bed residential units and conversion of farmhouse into 3 no self-contained residential units at Fountain Plants, Claydyke Bank, Whitehouse Farm, Amber Hill

Not yet determined -it was noted that work had begun on this development despite no permission granted as yet.It was resolved that the Clerk would pass this comment to the Planning Department

B/21/0367  Proposed extension and change of use of the existing golf clubhouse to provide a Central Hub Facility Building to comprise - new guest services (reception), sales offices, golf locker room, retail unit and launderette, extended kitchen facilities, toilet facilities, golf driving range building, enlarged function room, new indoor swimming pool together with spa facilities, gym and first floor terrace;

Not yet determined

B/21/0326 Outline application with all matters reserved for the erection of 1 no dwelling at Land north adjacent to Stoneleigh, Sutterton Drove

Not yet determined

B/21/0300 – Prior notification for proposed change of use of Agricultural Building to larger residential dwelling house (Class3) at Claydyke Barn, Martin Cross Drove

Not yet determined

B/21-0231 & 2 -Listed Building Consent for the removal of an existing UPVC window and the installation of a UPVC door. Lime render all of the extension walls. Erection of a potting shed and greenhouse in garden to the south west of the house at Amber House Farm, Sutterton Drove

Favourable with conditions

B/21/0209 – Conversion and extension to barn to form a dwelling at Thorpes Barn, Lineside

Application withdrawn

Action: Clerk to pass comment onto the planning dept

21/0134 Correspondence

In addition, the clerk reported that she had received information from Cllr M Brookes regarding proposed resurfacing on Claydyke Bank, the offer of a 1 ton bag of salt, an update on the end of booking trips to the Waste tip and notification that LCC are still looking for volunteer residents for their survey

Action: Clerk to advertise that LCC are looking for volunteers for their survey.

21/0135 Clerks report.

Action: None

20/0136 Platinum Jubilee

The Clerk confirmed that a notice had been placed on the website and facebook to gauge interest and it was reported that there had only been one person responding to say it was a good idea and no-one coming forward to organise anything.

It was resolved that the Clerk would advertise again in a few weeks’ time.

Action: Clerk to repost notice

20/0137 Litter in the village

Letter from resident

A letter had been received from a resident regarding concerns over litter and that they had tried to get litter picking equipment from Boston Borough Council with no response.  Cllr RB confirmed that she had been in contact with the resident and that the issues had now been resolved.  It was agreed that the Clerk would write and thank the resident for their vigilance and commitment to fly tipping and litter in the village

Wombles

Cllr RB confirmed that she has received and distributed litter picking equipment to residents and that there were now a number of residents taking part.  She also stated she was looking to set a litter picking date later in the year when the grass has dropped down to retrieve any currently hidden litter.

It was resolved that Cllr RB will notify the date for the planned event and that the Clerk will then advertise this.

Action: Clerk to advertise litter picking event and send letter of Thanks to resident

20/0138 Street Light replacement

The clerk confirmed that she had received a notification about the condition of Street Light No 1 outside 28 Sutterton Drove and 2 options for its replacement.

After discussion it was resolved to accept option 2 the light have a stand-alone pole at a cost of £902.00 plus VAT, so as not to have issues at a later date if BT wish to change their pole. The clerk confirmed there were sufficient funds ringfenced to cover this cost.

Action: clerk to notify Boston Borough Council of the decision

20/0139 Speed Limit Sign replacements in the village

The Clerk confirmed that she had been in touch with the road safety partnership regarding the cost of replacement signs at £10 each or 6 for £40.  It was resolved that the offer of 6 for £40 would be taken up.

Action: Clerk to place the order for the signs

20/0139 Revised Financial Regulations

The Councillors confirmed they had read and all agreed to adopt the revised Financial Regulation.

In addition, the Clerk handed out drafts of additional policies to be reviewed and discussed at the next meeting.  Cllr EG asked the Clerk to look into a procedure to cover planning consultations

Action: Clerk to publish revised Financial Regulations and research into a planning consultation procedure

20/0140 Items for Inclusion at the next meeting

Policies to be adopted

Wombles

Noticeboard

Tommy

Budget for 2022-23

20/0141 Clerk renumeration for EO meetings/Website building.

The Clerk left the room while the Councillors held a discussion.

It was resolved that going forward the Clerk would receive an additional payment of £50 for each Extra Ordinary meeting held.  It was also resolved that she would receive this for the 2 EO meeting this year and an additional £200 for the work setting up the new website which will be taken from the transparency fund.

Action: Clerk to add additional payments to the next payroll run

Meeting Closed 8.15 pm

Date of next meeting:  15 November 2021 7.00 pm

Signed:                                                                                       (In the chair)